Start with the right document.
Turn a freelance assignment into an invoice the client can match to the work delivered. Use the project reference and deliverable field to distinguish a draft, design, revision or other agreed output. A fixed-fee deliverable can be one unit at the agreed price, while hourly work can use the number of approved hours as its quantity. Keep the two methods clearly labeled rather than blending them into an ambiguous line. Add the billing period and any client purchase-order reference before sending. The invoice should reflect the agreement; it does not change a fixed project price simply because you spent more time on it.
Fields that matter
How to use this template
- Identify the client, project and billing period.
- List agreed deliverables or approved hourly activities.
- Label each quantity unit and enter the agreed rate.
- Check the invoice against the scope before sharing.
Before you share it
- Keep revisions tied to the agreed scope.
- Use quantity one for a clearly described fixed-fee item.
- Do not reveal another client’s work in shared notes.
Review names, descriptions, dates, amounts and any terms before issuing a document. These templates do not establish tax compliance, legal validity or payment status. They do not send documents or process payments.
Make an editable copy
Use Word when you want to change the document layout. Use Excel for calculated line amounts and totals. For Google Sheets, import the Excel workbook and test the formulas after import. PDF downloads are blank printable forms, not interactive fillable documents.